The fluidity of exchanges between customers and suppliers is an important factor in productivity and cost reduction.
However, there are few relevant solutions when it comes to implementing a modern, ergonomic portal, perfectly integrated with SAP ERP (SAP ECC6 or SAP S/4HANA) and at a moderate cost.
With this in mind, Applium has developed SRP (Supplier Relationship Portal), designed to meet the following needs:
For suppliers :
- easily check the status of invoices at any time, without having to call your services
- display payment information
- create invoices directly
- transform purchase orders into invoices
- add attachments and comments to existing invoices
For SAP user companies:
- significantly reduce calls from suppliers. Your accounting teams can concentrate on higher value-added tasks and increase their productivity.
- improve relations with your suppliers
- reduce supplier invoice processing times and comply with legal invoice payment deadlines (Macron law)
- benefit from an audit trail (every action in the portal is traced and retained)
- reduce supplier invoice processing costs
Powered by SAP Business Technology Platform (BTP)
As an SAP partner, Applium has chosen to develop and host its SRP supplier portal on SAP’s Cloud Services Platform (Paas): SAP Business Technology Platform.
Applium is an authorized reseller of SAP BTP.
Available in version 1.0 from September 1, 2018, features include:
- Secure connection
- Create a user for each new supplier to access the portal
- Account activation by the supplier
4 tiles available:
- Management of information and administrative documents
- View of orders in progress with the possibility of creating an invoice (or credit note)
- Invoice status query
- Invoice deposit
Supplier legal information :
- Addresses and contacts
- Bank details
- Payment terms
- …
Administrative information (Siret, VAT Intracom, Insee N°, Urssaf N°, training approval…)
Presentation of supplier and products
Organization chart and key contacts
Administrative documents (Kbis, Urssaf certificate, list of foreign employees, tax certificate, insurance certificate, etc.)
Other documents (quality certificates, various approvals, etc.)
Check document validity dates with alerts
- Display of purchase order list from SAP ERP
- Search by period or by entering an order number
- Start the invoicing process by clicking on the “Create invoice” button for one or more selected orders.
- Create invoice (or credit note) using form: enter quantities and amounts
- Click on ” Validate ” to go on to the next step
- Once validated, it is no longer possible to modify the invoice.
- PDF preview of invoice before confirmation
- Possibility to download the created PDF
- Click on ” Confirm ” to send the invoice.
- Invoice conformity will depend on the information previously entered in the “supplier data management” tile.
- Search for invoices by period or invoice number (all invoices concerning the supplier, including those not sent via the portal)
- Display of the invoice(s) concerned, with status indication
- Invoice image can be displayed (if available in SAP ERP)
- Upload one or more files (all formats)
- Select invoices for sending
- Send to SAP ERP by clicking on the ” Send ” button
- Management of an invoice deposit tracking log
- Sends an alert to the relevant accounting department
Key features :
- Responsive Design
- Available in English and French. Easy to translate into other languages
- Customization of invoice screens and forms by customer and/or suppliers
- User access management via ” SAP authentication “.
- Multi-company
- Highly customizable and adaptable
- Standard connection to SAP Invoice Management by OpenText (adaptations to suit other solutions)
- Possibility of depositing invoices on an existing document server (adaptations required depending on solution)
Benefits of the SRP portal :
- Digitization : elimination of paper flows and associated manual tasks
- Integration : invoices are integrated with ERP and your invoice dematerialization solution (OpenText, Readsoft, Itesoft…)
- Control: controls are managed via ERP, facilitating maintenance and the evolution of management rules
- Validation: only invoices that contain the minimum required data will pass the validation process and be integrated into SAP ERP
- Error reduction : elimination of errors linked to incorrect data recording or misinterpretation of documents.
- Traceability: invoices received correspond to orders, simplifying control procedures by the accounting department.
